Basic Policy on Personal Information Protection
PRAP Group carries out its business activities under a management philosophy of contributing to the development of society and culture, and builds good relations between its customers and society by supporting PR and communication activities of corporate organizations.
In our group’s business activities, we believe that protecting personal information is not only a legal obligation but also a social responsibility. We will comply with the following basic policy regarding the protection of personal information (hereinafter referred to as “this policy”). However, this policy does not cover the “individual Number” and the “Specific Personal Information” defined in the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures”.
1. Collection and Use of Personal Information
The collection of personal information is done with the purpose disclosed in advance and by appropriate and fair methods within the necessary scope of business activities. The personal information collected will be used within the purpose of use with the prior consent of the person concerned.
2. Management of Personal Information
In order to prevent unauthorized access, loss, destruction, alteration or leakage of personal information, PRAP Group has established a management system and internal regulations, conducts educational activities for officers and employees, takes necessary and appropriate safety measures such as access restrictions for office areas where personal information is handled, thorough account management, use of antivirus software etc. In addition, personal information that has passed the prescribed retention period specified by the Group will be disposed of or deleted in an appropriate manner.
3. Provision to Third Parties
PRAP Group will not disclose or provide personal information to third parties except in the following cases.
(1) When the person concerned has consented to it
(2) When required by the law
(3) When it is necessary to protect a person’s life, physical integrity or property, and the consent is difficult to obtain
(4) When it is particularly necessary to improve public health or promote the sound growth of children, and the consent is difficult to obtain
(5) When it is necessary to cooperate with a government agency, a local government, or a person entrusted by them in carrying out affairs stipulated by laws and regulations, and obtaining the consent of the person concerned may interfere with the execution of such affairs
(6) When outsourcing all or part of the personal information management to the extent necessary to achieve the purpose of use in order to perform activities smoothly
4. Joint Use
PRAP Group may jointly use personal information within the scope of the purpose of use disclosed in advance in order to provide comprehensive services among the Group.
5. Outsourcing Management
When outsourcing to a partner company the management of personal information collected by and entrusted to our group, we will select an appropriate contractor and work to prevent leakage and re-provision from it through contractual obligations and appropriate supervision.
6. Legal Compliance
PRAP Group complies with the Act on the Protection of Personal Information (Act No. 57 of 2003, hereinafter referred to as the “Personal Information Protection Act”) and related laws and regulations (including government ordinances and guidelines), and properly handles Personal Information.
7. Continuous Improvement
In order to ensure the implementation and maintenance of personal information protection, PRAP Group will continuously review its compliance program and strive to improve it.
8. Requests for Disclosure etc. of Personal Information
In accordance with the provisions of the Personal Information Protection Act, when there is a request for disclosure, correction, suspension of use, deletion, etc. regarding personal information collected by PRAP Group, we will promptly respond following our procedures after an identity verification of the person concerned.
9. PRAP Japan Group
This policy is applicable to the following group companies.
◆ PRAP Japan, Inc.
◆ BRAINS COMPANY Inc.
◆ ASAHI Agency Inc.
◆ POINTS JAPAN Inc.
◆ PRAP node, Inc.
◆ Transconnect Inc.
◆ PRAP Consulting, Inc.
10．Contact
If you have any questions or disclosure requests regarding personal information, please direct your inquiry to the following contact point.
Inquiry Desk
Midtown East 8F, 9-7-2 Akasaka,
Minato-ku, Tokyo 107-0052 Japan
PRAP Japan, Inc.
Administration Department, Personal Information Protection Consultation Desk
TEL：+81-3-4580-9111 Reception hours: Monday to Friday (excluding national holidays and year-end/New Year holidays) 9:30 to 18:00
【Purpose of Use】
Purpose of use and joint use of personal information collected by PRAP Group are described in the below table.
| Collected Personal Information | Purpose of Use | Joint Use |
|---|---|---|
| Clients’ Personal Information |
(1)Business proposals, inquiries management and responses (2)Contacts regarding business execution, delivery and management of goods (3)Contacts and information regarding Group services |
(1)All items obtained unless specifically requested by the person concerned (2)Scope: PRAP Japan, Inc. and its subsidiaries (3)Joint user’s purpose of use: Identical as the one in the middle column (4)Administrator: PRAP Japan, Inc. |
| Personal information entrusted to us by our clients and personal information collected on behalf of our clients | Use within the scope of the purpose of use provided in the contract concluded with the client in order to perform the entrusted work | |
| Personal information of business partners | (1)Business requests and inquiries (2)Communication and management regarding the execution of requested work (3)Delivery and acceptance of goods (4)Contacts and information regarding Group services |
|
| Personal information of experts, celebrities, lecturers, etc. | Appearances, production and management of seminars and events | |
| Personal information of various media | Provision of information on client products and services, response to inquiries, delivery of goods | |
| Personal information of participants of seminars, lectures and events hosted or co-sponsored by PRAP Group | (1)Contacts about seminars, responses to inquiries (2)Management of attendance, entry and exit, etc. |
|
| Personal information received through inquiries | (1)Communication and responses to inquiries (2)Management of past inquiries (3)Contacts and information regarding Group services |
None |
| Shareholders personal information | (1)Communication and responses to inquiries (2)Management of past inquiries |
None |
| Personal information of job applicants | (1)Notifications of company briefings, selection process, etc. (2) Management of applicants for recruitment (attendance at company briefings, interviews, etc.) (3)Notification of selection results to applicants |
(1)All items obtained unless specifically requested by the person concerned (2)Scope: PRAP Japan, Inc. and its subsidiaries (3)Joint user’s purpose of use Identical as the one in the middle column (4)Administrator PRAP Japan, Inc. |
| Personal information of employees, employee families and retirees | (1)Various business operations, administrative procedures and their management (2)Other purposes of use for which the consent has been obtained |
Implementation: 2005/3/1
Revision: 2022/8/8
PRAP group
PRAP Japan, Inc.
President and Representative Director Isao Suzuki
